Best Chrome Extensions to Organize and Manage Meetings Efficiently

Even after the pandemic, many companies have virtual meetings and many of them adopted a hybrid working mechanism. In a nutshell, managers today have to organize and manage virtual sessions regularly which can be cumbersome. Especially if the team is co-dependent or conducts regular stand-ups, managers need to deploy dedicated tools to ease the management and conduct efficient meetings. ‌‌

Virtual meetings are about more than just collaboration. The team lead needs to look over all the admin tasks, such as organizing, conducting, and managing a virtual meeting. Additionally, they need to prepare to have an engaging, interactive, and productive meeting. Set apart comes the task of setting agendas, recording meeting notes, and collecting feedback. All in all, as simple as it might seem, hosting and organizing a meeting can be a hassle if not planned thoroughly.

Best Chrome Extensions to Organize and Manage Meetings

• Hypercontext
• Flonnect
• Dualless
• Google Meet Breakout Rooms
• Google Meet Enhancement Suite
• Grid View for Google Meet
• Meeting Notes for Google Calendar & Meet
• Shepherd
• Auto Admit for Google Meet
• Meet Extension

Best Chrome Extensions to Organize and Manage Meetings

These Chrome extensions aim to extend the functionality of Google Meet and take it one step further. For instance, one of these helps you integrate a note-taking section right into your Google Calendar and Meet (keep an eye out for this one). While some aim at small tasks such as auto-admitting the members, some of them enhance the functionality to other levels by providing a whole bunch of features for enhancement. So, here is a list of some of the best Chrome extensions that will help you organize and manage your meetings efficiently:

Hypercontext

Hypercontext is a note-taking and collaboration extension, which enables collaborative agendas, notes, next steps, goals, and more within Google Meet and Google Calendar. It is ideal for real-time or asynchronous meetings for remote and distributed teams.

What All Can You Do?

• You can create collaborative meeting agendas and notes.
• You get a built-in collection of suggested questions and agenda templates.
• You can automatically share meeting notes with the team as the meeting is ended.
• You can easily share the next steps and action items to be documented, tracked, and followed up on.
• You get real-time employee feedback with a post-meeting survey.
• You get AI-powered analytics for your team meetings.
• You can easily document all the important information using both public and private notes.
• Integrates with Slack, Microsoft Teams, Google, iOS, Android, Asana, and more
• You can integrate with Google Drive, within your agenda, and edit Google docs and sheets.

Just download this extension to welcome your all-in-one solution for managing your meetings, people, and team.

Flonnect

A Chrome extension that can help you a lot with organizing and managing your meetings effectively is Flonnect. You can simply install this extension, and it will allow you to record screens from your webcam and desktop. The extension can help you simplify your virtual meetings, making it ideal for presentations, training sessions, and webinars.

What All Can You Do?

• You can record your entire desktop screen, a selected window, or a specific application window.
• It also enables you to record your screen along with your audio.
• It also has quality control options, so you can adjust the recording quality as per your requirements.
• Once the recording is done, you can download it in the desired format, like Mp4/webm.
• You can easily share your video link with teammates via email, messaging apps, or other means.

Dualless

Dualless is a two-click dual monitor plugin that divides your browser windows into two.

What All Can You Do?

• You can easily customize the ratio and resize their location and size based on the specific ratio (3:7,4:6,5:5,6:4,7:3) to suit your needs.
• You can merge divided browser windows into a single window.
• You can effortlessly duplicate the current page on another window.
• You can manage your bookmarks.
• With a simple click, you can reopen your favourite site in a new tab, and windows will be divided according to the ratio you previously used.

Google Meet Breakout Rooms

Google Meet Breakout Rooms extension is a free solution that integrates with a Google Classroom connection, slider control, and nicknames to offer a variety of features.

What All Can You Do?

• You can safely save all the data in your own computer's Chrome browser without any advertisements and data being shared with third parties or stored on a server.
• Unlike other extensions, your entire team does not need to install it for smooth functioning. The organizer simply needs to install it and start managing meetings effortlessly.
• You get access to basic reporting and can delegate certain tasks at any time or in advance.
• You can easily navigate between tab or tiled format breakout rooms with a slider.

Google Meet Enhancement Suite

Meet Enhancement Suite is one of the most comprehensive Google Meet extensions, with over 40 features and smart Google Meet settings such as mute all, auto admit, emojis, mirror videos, background colour, and push to chat.

What All Can You Do?

• You get a wide variety of features that make conducting meeting a breeze for anybody working remotely.
• You can easily mute-unmute attendees with a single click.
• Bypass the join screen and get right to the meeting.
• Automatically join the Meet only if participants are present.
• Leave quickly by hitting Shift + K.
• Turn off the microphone/ video on the join automatically.

Ps:- It also has a premium version with additional functions like a meeting timer and sorting participant lists.

Grid View for Google Meet

Grid View for Google Meet is an add-on to facilitate grid layout with a single click available right in your Google Meet. This plugin adds a grid-view button to the top right bar (next to the chat and participant list) in Google Meet.

What All Can You Do?

• In meetings without a lead speaker, grid view provides each member with an equal-sized video. This way it is easy to follow the speakers and interact efficiently.
• You can ensure engagement and conduct interactive meetings by keeping an eye on all the attendees at the same time.

Ps:- It is also compatible with Google Hangouts Meet.

Look out for (Caution)

• This add-on pushes every participant's video camera to load when grid view is enabled, which might slow down your meetings in case of extremely big meetings.

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Meeting Notes for Google Calendar & Meet

This Meetric Chrome extension allows you to take meeting notes directly in Google Calendar and Google Meet. Every week, you can save hours of copy-pasting effort by not having to look up your old notes, or put them somewhere to make new docs.

What All Can You Do?

• You get a little side panel within the browser to manually record notes for any event on their calendars.
• You can effortlessly record meeting minutes, notes, and tasks.
• You get all your notes automatically paired with calendar events in an organized manner.  
• You can integrate notes with your Google Calendar or Google Meet without the need to switch windows.
• You can plan your agenda by entering pointers that you and your team want to cover during the meeting before it starts.

From assigning tasks to yourself or other attendees, a manager can get a lot done with this extension.

Shepherd

Shepherd extension promises to help businesses and teams organize more effective meetings by integrating with Google Calendar, Chrome, Edge, Brave, and Google Meet.

What All Can You Do?

• You save time by avoiding costly and ineffective meetings.
• You can take real-time shared and private meeting notes to collaborate with your team using your calendar and video.
• You can build customized agendas, assign tasks, @mentions, and/or Commands.
• You can export the notes to other programs such as Slack, Trello, Notion, and more.

It becomes your go-to meeting tool by allowing you to arrange all of your meetings efficiently. To get started, you simply need to open your Google Calendar and the Shepherd sidebar.

Auto Admit for Google Meet

The Auto Admit for Google Meet Chrome extension enables you to automatically accept join requests for Google Meet and Hangouts meetings with a single pop-up and a click.

What All Can You Do?

• You can automatically allow external guests to join the Google Meet call by hitting the admit button on the popup.
• You can admit users on Google Hangouts Meet who is not a part of your organization without a hassle.

Meet Extension

Meet Extension is a simple time saver tool that offers extended functionality to your boring virtual meets. With a single click, you can customize your Google Meet experience to replicate a physical meeting environment.

What All Can You Do?

• Automate your most common actions from Google Calendar.
• Turn the closed caption "On" or "Off" when joining a meeting.
• Auto "Admit" or "Deny" request to join a meeting.
• Turn the mic On/Off by pressing and releasing the SPACE key.
• Download chat history and participants list.
• Skip the pre-meeting screen.

Conclusion

The main aim of these Chrome extensions is to provide an experience similar to or better than the physical in-person meetings. As a manager, you can adopt several tips along with these Chrome extensions to ensure engaging, productive, and efficient meetings. Some tips for managing your meetings are:

• Specify the meeting agenda before and communicate that with the team (this is where the extension can help you).
• Set KPIs or some measuring yardsticks for an efficient meeting. You do not want to spend 30-45 minutes discussing ambiguously without any result.
• Create a feedback form with specific questions to ensure a productive result. ‌‌

Well, there are many more ways to manage a virtual meeting efficiently. All you need is proper planning and tools at your disposal to organize meetings effortlessly.

FAQs

Which are the best Chrome extensions to organize and manage meetings?

The best Chrome extensions to organize and manage meetings are:

• Hypercontext
• Dualless
• Google Meet Enhancement Suite
• Google Meet Breakout Rooms
• Grid View for Google Meet
• Shepherd
• Meeting Notes for Google Calendar & Meet

How can I see every participant's screen equally on Google Meet?

Grid View for Google Meet Chrome extension provides each member with an equal-sized video in meetings without a lead speaker. This way it is easy to follow the speakers and interact efficiently.

What is Dualless Chrome extension?

Dualless is a two-click dual monitor plugin that divides your browser window into two. You can easily customize the ratio and resize their location and size based on the specific ratio (3:7,4:6,5:5,6:4,7:3) to suit your needs.